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What is Fleet Management?


What is Fleet Management?

Fleet Management term refers to the overall management of the fleet’s activity helping the fleets to run smoothly, efficiently and reducing maintenance costs. It can be defined as functions that allow fleet managers to monitor and improve the efficiency, the productivity of their fleet transportation business. 

As we know, managing and maintaining the pool of transportation, commercial vehicles along with the driver’s operating these vehicles have been the biggest challenge for the fleet managers over the decade. But having a reliable fleet management system has helped them to overcome these challenges.

Maintaining and having a reliable fleet management system requires the three most essential factors: 

  1. Data: Which includes information gathered from fleet management software including third-party hardware and sensors.
  2. People: A Fleet Management Organization or a Fleet Manager.
  3. Platform: Fleet management software.

What is fleet management software?

Fleet management software is a tool that acts as a database centre that stores, analysis and represents the data of all the activities and tasks carried out during the overall journey of the fleet. Generally, fleet management software is highly interrelated & integrated with the hardware devices in the vehicles. But some services and devices can be integrated separately within the fleet management software depending on the capabilities of the software.

Nowadays advanced fleet management software provides numerous amounts of data and reports which includes driving behaviours, engine diagnostics, fuel monitoring, tire management, video telematics, advanced driver assistance system, route optimization, maintenance reminder, temperature monitoring and many more. 

Having such advanced fleet management software for your business helps managers to continually monitor their fleets, commercial vehicles, equipment, and hardware from a single software.

Today we will discuss the top features a fleet manager should look upon while implementing a fleet management system into his/her business.

Fleet Management Features


ADAS or Advanced Driver Assistant System is an electronic system that is used for helping the driver on the road. Its main aim is to decrease fleet damage. Adas system continuously monitors the surrounding of the fleet and then it warns the driver about the danger. The system even takes important steps like reducing speed or stopping the fleet on time.

The ADAS systems are specially designed to work under the situations like:

  • Lane crossing
  • Sudden turnings on the hill
  • Pedestrian or object collision
  • Night driving
  • Driver is drowsy
  • And more

Thus, you will be able to monitor all the incidents with the analysed report. 

Fuel Monitoring

The fuel monitoring system is used to manage fuel usage and its wastage. The fuel monitoring monitors fuel filling and refilling which helps to know the fuel usage. It also has an accurate detail of fuel consumption. The system also warns you about fuel theft and fuel draining. This will help you to prevent fleet theft and fuel wastage. Moreover, you will also be able to choose the authorized fuel stations for the fleet and manage the expense in real-time.

Tire Management with TPMS

The tire management system is used to maintain the tire in stock. It also helps you to know when which tire is rotated or replaced. This is used to monitor the tire efficiency and its status from the stock to scrap. So, you won’t miss any activity related to any tire. The system is user-friendly, so you will be able to add a new tire or remove it easily anytime. This will ultimately help to understand the lifespan of each tire.

TPMS or Tire Pressure Monitoring System as its name defines it is used to check the tire pressure. The system also informs the user and driver about tire temperature and sensor voltage. You will get real-time updates to have a safer trip. The system will alert you about low or high pressure, temperature and voltage. Moreover, it generates an informative report and a summarised chart.

Digital Tachograph

Digital Tachograph consists of a tachograph reader and two cards that help to record the driver activity. The two cards used are a company card and a driver card. The company card is used to set up company details in the tachograph reader. The driver card is inserted in the reader after which it records:

  • Working hours
  • Idle Hour
  • Stoppage time
  • Fleet speed 
  • Travelled duration. 

The data can be easily gathered by connecting the driver card to the company system or automatic data transmission or print it out from the reader. The fleet manager can get real-time updates and analyse reports. The user can efficiently monitor the driver’s performance with our digital tachograph.


Eco-driving is an efficient and effective system that guides you to improvise driving behaviour and reduce fuel usage. The vehicle drivers make use of this technique to maximize fuel efficiency and decrease fuel consumption. This technique is also known as Hypermiling.

Eco-driving of Trakzee aims to improve driving behaviour and reduce fuel usage. It monitors harsh braking, acceleration and cornering. You can also create driving and traffic rules for the fleet with our system. Monitor all the previous issues efficiently with the Eco-driving report. With us, you will be able to reduce accidents and prevent traffic rules. 


IFTA or International Fuel Tax Agreement examines your fuel tax expenditure in different states with fuel usage for a better understanding and calculation on the same platform. The report is obtained with daily, monthly and yearly fuel taxes with expenses according to the particular place from where fuel was filled. It accurately calculates fuel tax and helps the user to compare fuel consumption. 


DVIR is an abbreviation for Driver Vehicle Inspection Report. The driver can use the DVIR app to inspect the vehicle with the checklist. When the driver completes the checklist the data is automatically updated on the platform of the vehicle owner. So, the user can get all the updates accurately with our DVIR. Moreover, this helps to know the location and time when the vehicle was inspected. Thus, it helps to ensure vehicle safety before beginning the trip.

This helps to

  • Reduce fleet expense
  • Eliminate fleet damage
  • Ensure fleet safety

Video telematics

Video telematics is better known as MDVR or Mobile Digital Video recorder which captures live video inside and outside the vehicle. It provides video with HD quality and with clear audio. It also enables you to capture a snapshot of the video. You will also be able to get playback of the previously recorded video at any time. This playback can help you in case of a problem when you require evidence of fleet performance.

OBD – On-Board Diagnostics System

On-Board Diagnostics better known as the OBD system is used to diagnose engine conditions. It regularly monitors the engine and warns when a fault is detected with alerts. The system helps you and the technician to know the exact point where the problem has occurred. The OBD system is well known for its accurate fault detection and on-time problem alert.  Also, get an analysed report for monitoring engine efficiency.

Temperature Monitoring

The temperature monitoring system is usually used for storage fleets. It will regularly update the temperature to the user and the driver. Thus, it eliminates the chances of consignment damage. The user will receive an alert when the temperature falls or rises instead of the required temperature.  You will be able to take the required step on time. You will also get the temperature report to understand the missed temperature or to find out the problem caused. The system directly helps to improve customer service.